Museum Guidelines

Complimentary parking is provided for guests and vendors of the Hilliard Art Museum. All other vehicles will be ticketed and towed away at the owner’s expense.

The museum permits casual, non-flash photography for personal use during regular guest visits. Professional photography is available on the outside plaza for a fee, which must be scheduled and paid online in advance of the photo session. Please visit the photography policy page to book an appointment. No professional photography is allowed inside the museum without the express consent of the museum.

To protect the grounds and for your safety, please note the following:

• No standing, sitting, or lying in the water wall pool – and please no pets allowed.
• No confetti, glitter, champagne, or carbonated beverages, or smash cakes on paved areas.
• No banners tied or affixed to the building .
• Please contact the front desk for any questions 

Help us protect the art by following these museum rules.

• Please don’t touch the art, unless noted as part of an artist’s invitation. Please maintain a safe distance from display cases and gallery walls. 
• Food, drinks, gum, and smoking are prohibited in the galleries. 
• Leave coats, backpacks, and large bags in your vehicle or at the Visitor’s Services Desk. 
• Please write or sketch with pencils only. No pens or markers allowed. 
• Children under the age of 12 must be accompanied by an adult at all times. Ask about our family-friendly activities at check-in. 
• Only service animals are allowed inside the museum buildings. Emotional support animals are not permitted.

During your visit:

• We love our art! Please refer to our Museum Rules above to help us keep the art safe for all visitors.
• Please put phones on silent and refrain from answering calls during your tour.

Chaperone Responsibilities:

• Chaperones are responsible for the behavior of their group at all times—make sure students understand and observe the guidelines listed above.
• One chaperone is required per ten students.
• Please refrain from engaging in side conversations with other students or adults during guided or docent-led tours.

The Hilliard Art Museum is committed to stewarding and protecting the works of art in its care while promoting access to images for scholarly, educational, and public use. This Rights & Reproductions Policy outlines the conditions under which images from the Museum’s collection may be requested, reproduced, and distributed.

General Principles

• Images of artworks and exhibitions are protected by copyright unless explicitly noted as public domain.
• Use of images must always respect the integrity of the artwork and the rights of the artist, lender, or estate.
• Images may not be altered, distorted, or used in a misleading context.
• Visitors are welcome to take photographs in most gallery spaces for personal, non-commercial use, unless otherwise posted.

Photography of the Collection

• Visitors are permitted to take non-flash, personal-use photographs of works on view, unless otherwise indicated.
• Photography of temporary exhibitions may be restricted based on lender agreements.
• Tripods, monopods, and professional equipment require advance approval. 

Copyright & Ownership

• The Hilliard Art Museum holds physical ownership of the works in its collection; however, it does not necessarily hold the copyright to all of them.
• Copyright may remain with the artist, the artist’s estate, or another rights holder. Permission to reproduce images of such works must also be obtained directly from the rights holder.
• Works in the public domain may be reproduced more freely, though attribution to the Hilliard Art Museum is required.

Requests for Images

• Requests for images must be submitted by completing an Image Request Form (available by contacting staff through the Contact Page inquiry form).
• Please allow sufficient time (typically 3–6 weeks) for processing, particularly for new photography requests.
• The Museum reserves the right to decline requests at its discretion.

Scholarly & Educational Use

• Low-resolution images may be used for classroom teaching, research, or presentations with proper credit:
  • “Courtesy of the Hilliard Art Museum, University of Louisiana at Lafayette.”
• Permission is required for reproductions in academic publications, dissertations, or digital repositories.

Commercial Use

• Any use of images for commercial purposes requires a written license agreement and may incur fees.
• Commercial uses include, but are not limited to: product packaging, advertising, film/television, merchandise, and publications sold for profit.
• Requests must be submitted in writing to the Museum. Initial requests can be submitted through the Contact Page Form.
• Fees are assessed based on the type, print run, distribution, and nature of the project.

Media & Press

• High-resolution images are available upon request to accredited media outlets for news coverage, reviews, and event promotion related to the Hilliard Art Museum. 
• Images must be credited as provided by the Museum.
• Cropping, overlaying text, or other modifications are not permitted without prior approval.

Credit Line

• All reproductions must include the credit line:
  • Courtesy of the Hilliard Art Museum, University of Louisiana at Lafayette.
• If applicable, additional credit (artist, title, date, medium, accession number, copyright holder) must be included as provided by the Museum.

Restrictions

• Images may not be altered, cropped, overprinted, or manipulated in any way that distorts the integrity of the work.
• Permission is granted for one-time, non-exclusive use only. Further reproduction or reuse requires a new request.
• Digital images may not be resold, distributed, or posted online in high-resolution form without prior approval.

Fees

• Fees for image licensing vary depending on use.
• The Museum may waive or reduce fees for scholarly or non-profit educational uses.
• Photography fees may apply if new photography is required.